PLAN THE ROOM WITH CONFIDENCE

Wedding seating chart maker

Turn a guest list into a clear wedding seating plan. Use the maker as a seating chart generator when you need a fast starting layout, or as a seating chart planner when you want to test tables, guest flow, and print details before the wedding day.

Start a free chart ↗Browse templates

Updated for the current Seating Studio planner: October 7, 2026

Free to createStart with a template or a blank canvas.

No sign-in requiredWork in your browser and keep a local draft.

Download when readyDownload PNG or SVG files, or print or save a PDF for your next step.

Start with a sample guest list.

Download a small practice file before importing your own RSVP list. The sample uses the columns the planner reads first: Name and Note. Replace every sample name with your final guest list before you share or print the finished chart.

Sample file · fictional data for testing12 sample guests with dietary and planning notes. No real customer information is included.

Download CSV Download Excel Import in the planner ↗

Everything you need to go from names to seats.

Bring in your guest list

Import an Excel or CSV file, paste rows, or add guests individually. Keep dietary notes and other helpful details beside each name.

Build a realistic room

Choose round, long, sweetheart, and head tables. Drag the layout into place and add details such as a dance floor, bar, signs, and entrances.

Export for the day

Sort guests alphabetically for check-in and download PNG or SVG files, or print or save a PDF for your seating display, planner, caterer, and escort or place cards.

A free wedding seating chart maker that stays in your browser.

Your working draft is saved locally while you plan. No sign-in is needed to explore, edit, share a view-only link, or download your chart.

CSV/XLSXGuest list import

PNG/PDFPrint-ready exports

How to use the seating chart maker

Choose a venue layout that resembles your ceremony or reception, or start with a blank room.
Add your guest names and notes, then create the tables your venue can actually fit.
Assign guests to seats and use the A–Z sort to make day-of check-in easier.
Review the room flow, turn on the print safe area, and export the size you need.

For practical layout advice, see our wedding seating chart ideas. If you are starting from materials instead of a digital plan, read the DIY wedding seating chart guide.

A simple three-step planning flow

Start with the room

Choose a church, hotel ballroom, outdoor, home, civic, or resort layout. The starting plan gives you a practical room to edit instead of an empty screen.

Place people and tables

Import a guest list or add names manually. Adjust table shapes and seat counts, then move the tables until entrances, service paths, and the dance floor make sense.

Review and export

Check the print safe area, sort the guest view alphabetically, and download the format your planner, venue, or print shop needs.

Choose a starting layout that matches your reception.

The planner includes practical starting points rather than one generic diagram. Use rows for a ceremony or aisle-led setting, rounds for a classic reception, long tables for family-style dining, or a sweetheart or head table when the couple or wedding party needs a clear place in the room.

Ceremony rows and aisles

Useful for churches, courthouses, chapels, and small ceremonies where the processional and front-facing view matter.

Ballroom rounds

Start with a balanced grid, then leave room for the dance floor, DJ, bar, buffet, and catering access.

Garden and family-style tables

Use open-air circles, parallel long tables, a sweetheart table, or a head table for a more conversational dinner.

Sample seating chart cases.

These are fictional planning examples created to show how a seating chart generator can become a practical plan. They are not testimonials or real customer projects.

FICTIONAL SAMPLE · TEMPLATE

Garden dinner for 72 guests

Start with Garden Circles, use five round tables, and keep a clear path between the ceremony area, dinner tables, and welcome sign. A planner can use the exported guest list to check dietary notes before the caterer receives the final version.

Best starting point: outdoor template · Output: editable chart plus PDF proof

FICTIONAL SAMPLE · LAYOUT

Ballroom reception for 120 guests

Start with Grand Ballroom, reserve the center for dancing, and place nine round tables around the service route. Keep the sweetheart table visible without blocking the DJ, buffet, or venue entrance.

Best starting point: ballroom rounds · Output: alphabetized check-in view

FICTIONAL SAMPLE · PRINT

Courthouse dinner for 18 guests

Use Courthouse Micro Wedding for a compact plan with three tables. Review the print safe area, open the print workflow and save a PDF for a small welcome sign, then confirm the final paper size with the print shop before ordering.

Best starting point: civic layout · Output: PDF proof for print review

Export the seating chart your team can use.

PNG for a quick visual

Share a clear image with family, your coordinator, or a venue contact while the plan is still changing.

Print or save as PDF

Open the print workflow with a selected size, review the safe area, and confirm the final paper dimensions with your printer.

SVG for editable artwork

Keep a vector version when you want to make additional design adjustments in a compatible graphics program.

The planner also accepts Excel and CSV guest lists. Keep the original guest file and an exported chart together so later RSVP changes are easy to reconcile.

Built for the real work behind a wedding seating plan.

A wedding seating chart is more than a list of names. It has to reflect the venue, the table sizes, the way guests move through the room, and the information your planner or caterer needs on the day. The maker keeps those decisions together so you can revise the plan without rebuilding a design in a separate program.

For couples planning at home

Save a private browser draft, try multiple table arrangements, and return to the same plan while your guest list changes.

For planners and coordinators

Use an organized guest list, table capacities, alphabetized check-in view, and export files that are easy to hand off.

For DIY displays

Prepare the layout and names digitally before ordering a sign, poster, acrylic board, mirror, or set of guest cards.

What makes this a useful free seating chart maker?

You can explore the core planner without creating an account. Add guests manually or import a simple Excel or CSV list, then assign people to seats as the reception layout takes shape. The planner supports round, long, sweetheart, and head tables, plus room details that help you think through entrances, service paths, and the dance floor.

When the assignments are ready, sort the names alphabetically for a faster welcome-table experience. Use print preview to review the chart, select a paper size, and download PNG or SVG files or print or save a PDF. The free online tool is designed to help you make the planning decision first; personalized display and guest-card packs are optional finishing steps.

For a visual starting point, compare the wedding seating chart templates. For more layout guidance, read the wedding seating chart ideas guide.

Common questions about the maker

Do I need an account?

No. Your working plan is saved in the current browser. Export a durable copy before clearing browser data or switching devices.

Can I import Excel?

Yes. The planner reads the first sheet and uses the first columns for guest names and notes. CSV paste is also available.

Can I print the finished plan?

Yes. Download a PNG or SVG, or open the print dialog to print or save a PDF. Confirm the final dimensions with your print provider before ordering.

Ready to place the first table?

Open the browser-based planner and make a working chart before you commit to a design.

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